Time Off / Employee Request

Employee Time Off Requests

Let your team request time off from the web or mobile app, and give managers a one-click way to approve. No more spreadsheets or lost email threads.

Live working-day count · country-correct · substitute cover built in
How it works

Time off request approval
in 3 simple steps

STEP 01

Submit the request online

An employee picks their dates and leave type, optionally names a substitute, adds a note, and sends it to their approver.

STEP 02

Get notified instantly

The approver gets an email and an in-app notification the moment a request lands, on desktop or mobile.

STEP 03

Approve or deny in one click

Managers review the request in context and accept or reject it in a single click. The employee is notified automatically.

New leave request
Kovács Anna · Magyarország profile
Leave type
Éves szabadság14 / 27 left
Sick Leaveunlimited
Study Leave5 / 5 left
Parentalavailable
Medicalunlimited
Unpaidunlimited
Dates
Start
Mon, Jul 20
End
Fri, Jul 24
5
working days
against your Magyarország profile
You'll have left9 / 27 days
Submit request
Ferio
noreply@theferio.com
now
Approval needed: Nagy Júlia, Éves szabadság
Nagy Júlia requested 5 working days (May 18 – 22). Backend Engineer · Product. Review and decide right here.
ApproveReview request
New request awaiting your approval
Nagy Júlia · Éves szabadság · May 18 – 22
In-app
Pending approval · 1 of 5
JN
Nagy Júlia
Backend Engineer · Product
Éves szabadság · May 18 – 22, 2026
5
days
Deducts 5 of 27 days · leaves 9 remaining. Working days calculated against the Magyarország profile.
Reject Approve
Approved · Júlia has been notified
Approvals

Approvals that match how your team actually works

Route each request to the right approver, add a second level of sign-off where you need it, and keep a complete record of who decided what and when.

Configurable approver per team
Optional multi-step approval
Automatic notifications at each step
Complete decision history
Leave types

Every kind of absence, one system

Ferio ships with the common types (annual, sick, and more) and lets you create your own to match company policy: unlimited, one-time, event-based, paid or unpaid.

Built-in annual & sick leave
Custom types for any policy
Unlimited / one-time / event-based
Per-country defaults
Retroactive & documents

Log past leave and keep the paperwork attached

Need to record leave that already happened, or capture a medical certificate? Add retroactive entries with a reason and attach supporting documents right to the request.

Retroactive entries with reason
File attachments (e.g. certificates)
Substitute assignment during absence
Comments on any request
Leave log
Every request in the workspace: edit, cancel or delete on an employee's behalf
From ▾To ▾Employee ▾Status ▾
EmployeeLeave typeDatesDaysStatus
FZFekete Zsófia
Éves szabadság
Aug 31 – Sep 4
5
Approved
SRSimon Réka
Éves szabadság
Aug 17 – 28
10
Approved
LALeroy Antoine
Congé annuel
Aug 10 – 14
5
Approved
BLBauer Lukas
Jahresurlaub
Jun 15 – 19
5
Approved
MNMolnár Nóra
Unpaid Leave
Jun 1 – 5
5
Pending
Leave types
All countries · default & workspace-wide types
Changes apply to future requests only. Existing approved leaves and balances are never recalculated.
Per-country default types
JahresurlaubDefaultDeutschlandApproval
Congé annuelDefaultFranceApproval
Éves szabadságDefaultMagyarországApproval
Workspace-wide types
Sick LeaveNo approval
Parental LeaveApproval
Unpaid LeaveUnpaidApproval
Sick Leave
Jul 8 – 15, 2026 · 6 working days
ApprovedMissing document
Kovács Eszter submitted the request
Jul 7, 2026 · 21:16
Automatically approved
This user's leave is set to auto-approve
Supporting document still required
Policy · required after the fact
Documents
Drop a sick note or other proof here, or pick a file.
Choose file
PDF, JPG or PNG · max 10 MB
sick-note.pdf
312 KB · PDF
0%
FAQ

Frequently asked questions

From the Ferio mobile app or the web: pick your dates and leave type, and the request goes to your approver for review.
Yes. While a request is still pending you can edit the dates, type or note, or withdraw it entirely. Once it's approved you can request a cancellation: your approver confirms it and the days are returned to your balance automatically.
They can. Managers and admins can file a request for anyone on their team, useful for sick days phoned in or for staff who don't use the app. It's logged with who created it, and the same working-day and balance rules apply.
Yes. You can submit requests against next year's allowance as soon as the new leave year is opened, so people can plan holidays well in advance. Balances are tracked per year, so this year's days stay separate.

See it with your own team's data

Start a free trial and walk through a real request, approval, and balance update in minutes.

Start free trial No card required. Trial ends automatically.
Live in 30 minutes
Guided wizard sets up countries, holidays and roles.
One-click approvals
Managers accept or reject from email or the app.
Country-correct, GDPR-safe
EU data centres, isolated tenant, full audit log.